Google docs are an easy-to-use, low-cost option for organizing business files and communication. But following information from spreadsheet to spreadsheet, copying and pasting documents, and trying to keep track of long email threads can be a time-consuming, manual task.
To make your work easier, you can use workflow automation to streamline document approval processes on Google Docs. This can cut down on the number of hours you spend processing paperwork and make it possible to focus on more important tasks.
Approvals for time off requests, reports, and other internal processes are integral to running a business smoothly. By using workflows to link Google Forms with Sheets, businesses can automate data collection for these processes and then populate a spreadsheet where the forms are routed to designated approvers.
For example, a manager can create a request form within Google Forms and then set up a workflow to automatically send the request form and spreadsheet to Line Managers for approval. This eliminates the need for employees to manually copy and paste from one spreadsheet to another and helps managers keep track of the status of their requests along with individual approvers’ decisions and comments.
In addition, a company can use a workflow tool like Cflow to sync the documents and emails associated with these approvals. This simplifies the overall process and allows a company to monitor user access, give specific rights, or revoke features as needed.
There are many ways to create automated workflows on Google docs, but the easiest and most cost-effective way is to use an add-on that's built for the purpose. These can be found in the Google web store and some are free, while others require a one-time payment or monthly subscription.
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